Autoclave service and maintenance for 24 months

RFQ/OBP386/2025/26

Specification TO APPOINT A SUPPLIER TO DO MAINTENANCE OF LABOARATOORY AUTOCLAVES 2 years (24 months) 3 services per year • 1 Major Service per year • 2 Minor Services per year Technical Specification for Maintenance of Laboratory Autoclaves: Supplier Technical Requirements: • Supplier must have experience, competence, and expertise in the maintenance of laboratory autoclaves (list of contactable references or agency agreement must be provided) • Supplier must have maintenance technicians who are trained and competent to service and repair laboratory autoclaves. • Supplier must have an established service operation in the Gauteng area, (or within 100km) to provide timely and cost-effective site support. Safety Requirements: • Supplier must submit a hardcopy Safety File for review by OBP before booking the start of onsite service work. • Supplier must provide all necessary PPE for service technicians (Face Shield, Gloves, Safety Shoes, Overall, etc) Procedural Requirements: • Maintenance service to be carried out on a 4-monthly schedule for all laboratory autoclaves. • Maintenance service tasks and procedures are proposed by the competent supplier, but must include the following: o Note and investigate any complaint/ comments from the equipment user - Inspection of door locking mechanism - Inspection and verification of door interlocking mechanism - Visual inspection of chamber, safety valves and ancillaries for signs of cracks, distortion, leaks, etc. - Inspection of door seal. - Functional check of the controls (including displays, gauges, keypads, valves, etc) - Functional test of the Autoclave operation and sub-systems (including heating, cooling, draining, etc) - Condition of any filters, with replacement as necessary. Minor Service - Check all pipes for leaks - Check pressure and temperature gauges for accuracy. - Lubrication. - Test machine through all cycles - Check for cycle accuracy adjust or repair where it’s necessary - Taks not limited to above mentioned Major Service - Open all valves. Check kits (Replace if necessary) - Check and clean steam traps. - Replace air filter dust cover (replace filter) - Replace door gasket - Calibrate all pressure and temperature gauge. - Also carry out 4-month tasks during the yearly services. - Tasks not limited to above mentioned Any additional: • If any defects are noted which require additional maintenance or repair outside of the scope of the SLA, these must be quoted separately. • In the case of any safety-critical defects, the equipment must be shut down and locked out. Notify the equipment user and EMU Manager immediately. • If any calibrated sensors, probes, or gauges are to be replaced, then a 3rd party calibration will be required before the autoclave can be returned to service. • Configured programs and cycle information may not be changed without written instruction by an authorized OBP representative. • Complete a service record for each autoclave. • Affix a service status label to the equipment after service is completed: A DOC NO.: PM-ME-002-F001 (EDITION 05) Page 3 of 1 red label must indicate “Do Not Use” . A white label must indicate the successful service date, supplier name, and service due date. Equipment to be serviced: AUTOCLAVES 1. Autoclave RM 100-AU01 495kPa 2. Autoclave RM 100-AU02 0.6 cubic meter 325kPa 3. Autoclave RM 100-AU03 0.6 cubic meter 325kPa 4. Autoclave RM 100-AU04 325kPa 5. Autoclave RM 100-AU05 2 cubic meter 325kPa 6. Autoclave RM 100-AU06 2 cubic meter 325kPa 7. Autoclave RM 100-AU07 0.6 cubic meter 8. Autoclave RM 100-AU08 2 cubic meter 325kPa 9. Autoclave RM 100-AU09 DOC NO.: PM-ME-002-F001 (EDITION 05) Page 4 of 1 10. Autoclave RM 100-AU10 11. Autoclave RM 100-AU11 12.Autoclave RM 100-AU12 13. Autoclave EA 107-AU01 325kPa 15. Autoclave VP 103-AU03 315kPa 16. Autoclave VP 103-AU04 17. Autoclave RM 106-AU01 decommissioned 315kPa 18. Autoclave RM 106-AU02 320kPa 19. Autoclave QC 108-AU-04 315kPa 20. Autoclave QC 108-AU-05 320kPa 21. Autoclave RDV (Cirrus) 105-AU02 315kPa 22. Autoclave RDV (Lab companion 105-AU03 315kPa 23. Autoclave VV (Block S) 102-AU01 24. Autoclave 25. Autoclave 26. Autoclave 27. Autoclave 28. Autoclave VV BV BV RDB RDB 102-AU02 101-AU-02 101-AU-01 106-AU-03 106-AU-04

Request for Quote

2026/03/17 15:00:00

2026/03/10 12:00:00

RFQ/OBP386/2025/26