SERVICE PROVIDER TO SUPPLY, INSTALL AND CONFIGURE A DIGITAL SIGNATURE SOLUTION WITH MAINTENANCE AND SUPPORT ON A TIME AN

RFQ/OBP474/2024/25

Solution Capability Ø Central admin portal that allows management of users, access control, customization of environment, company branding with settings and preferences Ø Seven (7) priority users – advanced digital signatures – with unlimited signatures Ø 160 standard/regular users and 4 ICT official for admin and support. Ø Training of users including train the trainer Ø The solution should manage internal documents through integrated systems and as a standalone Ø Must create a unique ID for each digitally signed document Ø Must allow end-users to personally sign or request signature Ø Must allow for workflow to include non-signatories in a workflow Ø Must allow for multiple signatures in either series, parallel or custom Ø Must allow single and/or multiple signatures for individual signatories Ø Ability to delegate documents and enable end-users to be granted permission to send or manage documents on another user’s behalf Ø Must allow for the easy toggle through a document with hyperlinks to other refenced documents Ø Ability of signing by external parties on either source or received documents Ø Must allow for easy digital signing and provide real-time visibility into the status of a document including sending reminders and notifications Ø Audit trail of workflow information to be retained for compliance proof throughout document lifecycle Ø Define and store signing templates on documents to be signed/routed Ø Re-assign valid license when employee leaves the organisation Ø Provide signature validation – detect unauthorised and illegal changes in the document Ø Tamper-proof seal on each document from first signature ensuring document is not changed and or modified. Ø Should allow for addition of: o Name(s), Initials and Surname o Date o Data Box and Data field for comments of authorised signatories o Check box and radio button for decision selecting, voting, and choices Solution Documentation Ø Functional Specification Ø Technical Specification Ø Training Manuals

Request for Quote

2025/01/23 15:00:00

No

RFQ/OBP474/2024/25